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Sharing a File or Folder

Sharing a File/Folder from object storage with users can be done by creating a Share and granting restrictive access to it. In this document, we will walk you through creating a new Share, setting access permissions, and sharing the same with users.

New Share

From the NirvaShare Admin Console, click on the Storage tab from the left menu and browse through the files. Select any file or folder and right-click to get the context menu. Select Share to create a new share.

file browse 1

Provide a name and description for the Share. Before clicking on Create Share, move to the next tabs to set other configurations.

new share


A fine level of access permission can be set here to a shared file or folder. You can also provide one ore more email addresses to get notified whenever events such as new file uploaded, downloaded, etc occurs. Email addresses have to separated by comma.


In case if you want to copy protect your shared documents, the same can be enabled here. With copy protection, users will not be able to download or copy text content from the document, they will only be able to view it without the ability to redistribute it. When copy protection is enabled, the download option will be automatically disabled. Only documents such as PDF, DOCX, and PPTX can be copy protected.

PDF documents can also be digitally signed while sharing. Users when they download the PDF document, it will automatically get digitally signed. To enable digital signing, please add respective certificates in the Settings tab.


Authentication can be set for the shared files. When users access this shared URL, authentication will be promoted depending on the type that was set here. Supported authentication types are Basic, Form, OTP, and External IDP integration.
The Public Access lets users access files or folders without any authentication. By default, None (No Access) is selected, which indicates access to the share is denied.

authentication 1

Available login profiles are listed based on the authentication type. Alternatively, you can also create a new login profile from here. Same login profile can be reused for one or more shares and same can be changed at any point, which mean a Share having a Form based authentication can be changed to a OTP at any point by simply changing the authentication type and login profile here.

Login profile of type External Auth Provider is used for enabling Single Sign-On using external IDP such as Active Directory, AWS SSO, Okta, Salesforce, etc. Specify the group names with comma seperated values if you want to restrict access for users belonging to only those groups. Leaving it blank, will allow all users assigned with SAML applicatoin to have access to this Share, For SSO configuratoin, refer to respecive documentations HERE.


Start and end date can be specified for the Share validity period, which will make Share to be available only for the specified duration.

duration 1

Ready to Share

Once a Share is created, right-click on it to view a list of actions, that you can perform. Directly send email from here or copy the Shareable Link to share with target users.

sharable link

Besides, all of these newly created shares is also available under Shares tab from rhe main left menu. Here share can be edited, deleted and modified.