Sharing a File or Folder
Sharing of a file or folder from object storage can be done by creating a Share and thereby granting restrictive access to it. To create a new Share, make sure Storage and User application URL are configured in the Settings tab, for details refer to the documentation here.
Click on the Storage tab and browse through the files. Select any file or folder, right-click on the context menu and select Share to create a new share.
Clicking on Share against any file or folder will bring up a window with a list of existing shares for this file resource. Multiple Shares can be created on the same file or folder with each having different access rights and login mechanisms. To create a new Share, click on the “Create New Share” button.
Provide a name and description for the Share. At any time, the Share can be enabled or disabled by using the Enable checkbox. By default, public access is enabled with reverse proxy mode. Before clicking on Create Share, move to the next tabs to set other configurations.
A fine level of access control can be granted to a shared file or folder such as whether users can download, upload, delete, etc.
In case if you want to copy protect your shared documents, the same can be enabled here. With copy protection, users will not be able to download or copy text content from the document, they will only be able to view it without the ability to redistribute it. When copy protection is enabled, the download option will be automatically disabled. Only documents such as PDF, DOCX, and PPTX can be copy protected.
PDF documents can also be digitally signed while sharing. Users when they download the PDF document, it will automatically get digitally signed. To enable digital signing, please add respective certificates in the Settings tab.
For instant email notification, enable those events and also provide an email address. One or more email addresses can be provided with each separated by a comma. whenever any of the selected events occurs, an email will be sent with details like file information, time, username, IP address, etc
Authentication can be set for the shared resource. When users access this shared URL, authentication will be promoted depending on the type that was set here. Supported authentication types are Basic, Form, OTP, and External IDP integration.
Public Access, lets users access files or folders without any authentication.
Available login profiles are listed based on the authentication type. Alternatively, you can also create a new login profile from here. Same login profile can be used for more than one share and same can be changed at any point, which mean a Share having a Form based authentication can be changed to a OTP at any point by simply changing the authentication type and login profile here.
Login profile of type External Auth Provider is used for enabling Single Sign-On using external IDP such as Active Directory, AWS SSO, Okta, Salesforce, etc. Specify the group names with comma seperated values if you want to restrict access for users belonging to only those groups. Leaving it blank, will allow all users assigned with SAML applicatoin to have access to this Share
Start and end date can be specified for the Share validity period, which will make Share to be available only for the specified duration.
Ready to Share
Once a Share is created, right-click on it to view a list of actions, that you can perform. Directly send email from here or copy the URL to share with target users.
Besides, all of these newly created shares is also available under Shares tab. Here share can be edited, deleted and modified.